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Edison Tommie Boosters Bylaws

EDISON TOMMIE BOOSTERS PARENT GROUP

BYLAWS

 

ARTICLE I – NAME, DESCRIPTION, MISSION

 

Section 1 – Name.  The name of the organization shall be “Edison Tommie Boosters Parent Group” (hereinafter “Tommie Boosters’).  The Tommie Boosters is located at Thomas Alva Edison High School, 700 22nd Ave. NE, Minneapolis, MN  55418. 

 

Section 2 – Description.  The Tommie Boosters is an organization whose fiscal agent is Edison Community & Sports Foundation, a non-profit 501(c)(3) corporation registered with the State of Minnesota.  All donations to Tommie Boosters are tax deductible.

 

Section 3 – Mission.  The purpose of the Tommie Boosters is to support and invigorate school spirit,  enrichment activities for students, and to create opportunities for bonding experiences through school traditions.  In addition to supporting Edison students, the Tommie Boosters is also committed to having fun and developing friendships that help parents survive and enjoy their children’s high school journey.  The Tommie Boosters shall strive to:                            

            a. Develop a closer connection between school and home by encouraging parent involvement.

            b. Enhance the educational experience by supporting academic and enrichment activities.

            c. Improve the environment at our school by providing volunteer and financial support.

 

ARTICLE II - MEMBERSHIP

 

Section 1 - Membership is open to all parents or guardians of students attending Edison High School.  There shall be one vote per membership.  There are no membership dues. A Member in Good Standing is a parent or guardian of any student attending Edison High School who has attended at least one (1) previous General Membership meeting while their student was currently attending Edison High School.

 

Section 2 - Honorary Membership may be conferred to local community members, Edison teachers, staff, alumni, and parents of Edison alumni. The recommendation for Honorary Membership shall be submitted to the membership in the form of a written resolution at a General Membership meeting. The written resolution must be submitted to the membership 30 days prior to the meeting. Honorary members shall have no voting rights, no dues, and shall not be eligible to hold any office.

 

ARTICLE III - OFFICERS AND THEIR ELECTION

 

Section 1 – Executive Board.

a.       The officers of the Tommie Boosters shall consist of a Chair/Treasurer, Vice Chair/ Communications Secretary, and Recording Secretary.

b.       Officer positions can be co-chaired with one vote per executive position.

c.       Officers shall be elected annually in the month of September.

d.       The outgoing Chair/Treasurer shall be invited to serve as an advisor to the Executive Board for one year in order to ensure continuity.

 

Section 2 – Qualifications.  Any Tommie Boosters member in good standing may become an officer. 

 

 

 

Section 3 – Term of Office. 

a.       The newly elected officers shall assume their duties immediately and shall serve

for a term of one year or until the election of their successors.

            b.    A person shall not be eligible to serve more than two consecutive terms in the same office.

 

Section 4 – Vacancy.  A vacancy occurring in any office shall be filled by a majority vote of all remaining members of the Executive Board.  If the office of Chair/Treasurer becomes vacant, the Vice Chair/Communications Secretary shall assume the duty for the remainder of the school year, or until the office is filled.

 

Section 5 – Removal from Office.  By a two-thirds (2/3) vote of the entire membership and after reasonable notice, an officer may be removed from office for failure to perform duties.

 

ARTICLE IV - DUTIES OF BOARD AND OFFICERS

 

Section 1 – Executive Board – Duties.  Transact necessary business in the intervals between General Membership meetings, develop the Tommie Boosters’ budget, establish and oversee committees to conduct the work of the Tommie Boosters, establish fundraising programs, and approve by majority vote of the Board unbudgeted expenditures of no more than $200.  Unbudgeted expenditures over $200 must be put to a vote of the membership.

 

Section 2 – Chair/Treasurer – Duties.  Preside at General Membership and Executive Board meetings, serve as the official representative of the Tommie Boosters, retain all official records of the Tommie Boosters, serve as custodian of all Tommie Boosters funds, collect revenue, present authorized expenses to ESCF for payment, and hold all Tommie Boosters financial records.

 

Section 3 – Vice Chair/Communications Secretary – Duties.  Preside at General Membership and Executive Board meetings in Chair’s absence, manage communications and marketing for the Tommie Boosters, including Tommie Booster newsletters, email broadcasts, website, facebook, bulletin boards, etc.

 

Section 4 – Recording Secretary – Duties.  Prepare agendas with the assistance of the Chair, and record and distribute minutes for the General Membership and Executive Board meetings. 

 

ARTICLE V - MEETINGS

 

Section 1 - Executive Board Meetings.  The Executive Board shall confer prior to the General Membership meetings.  Special executive meetings may be called by the Chair or by a majority of the members of the Board.

 

Section 2 – General Membership Meetings Frequency.  Regular meetings of the Tommie Boosters shall be held monthly starting in August and continuing throughout the school year or as designated by the Executive Board.

 

Section 3 – Quorum.  General Membership Meetings – Five (5) members shall constitute a quorum for the transaction of business at any General Membership meeting. 

 

                  Executive Board Meetings -  Two (2) Executive Board members shall constitute a quorum for the transaction of necessary business and/or approval of routine bills in the intervals between General Membership meetings.

 

Section 4 – Parliamentary Authority.  Tommie Booster meetings shall be conducted on the basis of consensus. The most recent revision of Robert’s Rules of Order may govern the procedure at meetings at the discretion of the meeting chair, or by an affirmative vote of a majority of the members present.

 

ARTICLE VI – FINANCIAL POLICIES

 

Section 1 – Fiscal Year.  The fiscal year of the Tommie Boosters shall be the fiscal year its fiscal agent, Edison Community and Sports Foundation (ESCF).

 

Section 2 – Banking.  All funds shall be kept by the Tommie Booster fiscal agent, ESCF.

 

Section 3 – Reporting.  All financial activity shall be recorded in a computer-based or manual accounting system as provided by ESCF.  The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. 

 

Section 4 – Contracts.  Authority to sign contracts is limited to the Chair or the Chair’s designee.

 

ARTICLE VII –COMMITTEES

 

Committees shall be created by the Executive Board as needed, or by action taken at a General Membership meeting, to promote the purpose and interests of the organization.  The need for specific committees will be reviewed annually.

 

The chairpersons of each committee shall present their plans to the membership and a yearly report to their successors.  No committee work shall be undertaken without the approval of the Executive Board or at a General Membership meeting.  The chairpersons shall report on committee activities to the Vice Chair monthly and at the General Membership meetings as necessary.

 

ARTICLE VIII – BYLAWS AMENDMENTS

 

Amendments to the bylaws may be proposed by any Tommie Boosters member.  Amendments presented at a Tommie Boosters General Meeting shall be considered for voting at a subsequent meeting.  Two-thirds (2/3) approval of all members present and voting is required to adopt an amendment to the bylaws.  Notice of intent to alter, amend or repeal these By-laws shall be sent with a copy of the proposed changes to the Members not less than thirty days before such meeting.

 

 

These Bylaws were adopted by the Tommie Boosters on _________________________.

 

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Signature

 

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Printed Name

 

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